The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier. In addition to assisting groups with accommodations, here is what our Sales Department can do for you:
Recreational Facilities/Site Inspections
Allow us to take you on a site inspection of lodging and sporting venues. Our team is very knowledgeable on the variety of sports facilities that would be best for your particular tournament. Our community partners also have vast experience and are dedicated to ensuring a successful tournament in Southwest Louisiana.
Give us your event specifications, and the CVB will take it from there! Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants. Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options. From national championships to regional tournaments, Southwest Louisiana offers all sorts of options, and the CVB will make the planning process convenient and efficient.
Event Incentive - Sports War Chest Grants
The Sports War Chest Grant program provides funds, of $2,000 up to $10,000, for sports organizations which directly impact tourism in Southwest Louisiana. A minimum of 500 or more total hotel room nights are required before any funding can be considered.
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event or tournament in Southwest Louisiana.
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.
To enhance the registration process, groups using 500 or more total room nights are eligible for posting registration forms on visitlakecharles.org. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer.
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more. The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags. In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided. When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.