Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link with pdf registration forms are available for events on visitlakecharles.org for groups using 500 or more total room nights.  The bureau will post downloadable forms, which must be completed by participants and sent to the organizer.  Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

It’s the “12 Days of Christmas,” only this time, it’s not just a song! Thanks to several community organizations in Sulphur, we are proud to announce that Christmas will last almost two full Read More →
Lake Charles Civic Ballet’s “Christmas in Louisiana: Once Upon a Time” Dec. 8 - 10, Lake Charles Civic Center. This beautiful ballet tells the Read More →
About Jennifer Nettles: Jennifer Nettles music has been with us for so long, it is easy for ticket buyers to forget that she is only now starting her journey as a Read More →
Iowa Christmas Parade and Christmas in the Park Dec. 10, Lawrence Toups Park, Downtown Iowa. Christmas Parade begins at 4 p.m. from the VF Read More →
The Ward One Economic Development Board and the Moss Bluff Civic Club will sponsor the Moss Bluff Christmas Parade on Read More →
***Due to the weather on Dec. 3, the Christmas parade has been postponed til December 10, 2016 at Read More →
Everyone in town is bustling about getting ready for the Westlake Christmas Festival on Saturday, Dec. 10. The celebration kicks off at 1 p.m. with a parade in the heart of downtown. br Read More →
Performing for you live in the Grand Event Center starting 8pm, Saturday. Tickets available a Read More →
The City of Lake Charles will present A Cajun Christmas Concert on Thursday, December 22 in the Rosa Hart Theatre at 7:00 pm. Grammy winner Steve Riley will perform with his famous Mamou Read More →
A world of brass bands, rock and roll, pop radio, country, hip-hop and reggae all rolled into one big, beautiful band of color. In the great tradition of stunning acts, Bag of Donuts has to be Read More →
Celebrate 2016 at Jack Daniel’s New Year’s Eve Party! Party begins at 8pm and includes midnight celebration Read More →
Celebrate 2017 at Blue Martini Lake Charles with live entertainment by Frankie Moreno! Twice Voted "Las Vegas Entertainer of the Year" - Saturday, Dec. 31. Read More →
The Temptations are an American vocal group known for their success with Motown Records during the 1960s and 1970s. Having sold tens of millions of albums, the Temptations are one of the Read More →
Jerry Lee Lewis is an American singer-songwriter, musician, and pianist, often known by his nickname, The Killer. He has been described as "rock & roll's first great wild man." His Read More →
Mardi Gras makes its flamboyant entrance with the Twelfth Night Parade Extravaganza inside the Lake Charles Civic Center Coliseum. There will be a lively, mini-parade featuring members of Read More →