Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Celebrating 31 years of preserving and promoting Cajun music and heritage with continuous live Cajun music, traditional Cajun foods, arts and crafts, Cajun waltz and two-step dance contests, Read More →
Jeff Foxworthy - is an American stand-up comedian, actor, television personality, radio personality and author. He is a member of the Blue Collar Comedy Tour, a comedy Read More →
Crying Eagle is Turing 2! We will be celebrating with live music by The Flamethrowers, limited release beers, and great food! Tickets Read More →
In the Grand Event Center Tickets go on sale Friday, June 1, 2018 @ 10am Eric Burdon & The Animals is an English blues and R&B singer who achieved his Read More →
Sublime with Rome is a musical blending a love of dance-hall and rock steady reggae rhythms with an aggressive punk ethic. A collaboration between Eric Wilson, formerly of Read More →
The festival will be held at the Lake Charles Civic Center with air conditioning and ample room for all to enjoy. The Marshland Festival helps raise funds for 15 various schools, churches, and Read More →
Gridiron, the annual night of skits, songs and laughter, is the show that the American Press called “the ‘Saturday Night Live’ of Southwest Louisiana.” It’s a local tradition! The fundraiser Read More →
The Isley Brothers are an American musical group and has been cited as having enjoyed one of the "longest, most influential, and most diverse careers in the pantheon of Read More →
Blue Öyster Cult (often abbreviated BÖC or BOC) is an American hard rock band whose most successful work includes the hard rock songs "(Don't Fear) The Reaper", "Godzilla", Read More →
Delbert McClinton - is an American blues rock and electric blues singer-songwriter, guitarist, harmonica player, and pianist. Active as a sideman since 1962 and as a band Read More →
Buckcherry is an American rock band from Anaheim, CA. Buckcherry's biggest crossover hits to date, "Crazy Bitch", and top ten hit, "Sorry". Payable on Read More →
Tanya Tucker is an American female country music artist who had her first hit, "Delta Dawn", in 1972 at the age of 13. She has had several successful albums, several Country Read More →
Presented annually by the Arts & Humanities Council and the SWLA Convention & Visitors Bureau, this signature culinary event will take place on Saturday, August 18th, 5pm-8pm, at the Read More →
Creedence Clearwater Revisited was formed in 1995 by former Creedence Clearwater Revival members Stu Cook (bass) and Doug Clifford (drums). Following their induction into Read More →
Our rich musical heritage continues to live on with Boozoo's Labor Day Festival. The entire family is invited to come out and celebrate the festival's 33rd year in grand style and enjoy the Read More →