Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Clint Black is an American country music singer- songwriter, record producer, multi-instrumentalist and occasional actor. Signed to RCA Nashville in 1989, Black's debut album Killin' Time Read More →
Keith Sweat is an American R&B and soul singer-songwriter, record producer, actor, radio personality, and an innovator of new jack swing. His hits include "Nobody", "Twisted" and "Right Read More →
Multi-Talented Comedian, actor, singer and writer Rodney Carrington will take to the Delta Event Center stage beginning at 7:00pm on Saturday, August 26. Rodney recorded eight major Read More →
Join international online media guru Jim Brody at the SEED Center on August 30, 2017 for a Reputation Management Master Class to help you learn how to best leverage online 3rd party Read More →
Charlie Daniels is an American musician, singer and songwriter known for his contributions to country, bluegrass, and Southern rock music. He is perhaps best known for his number one Read More →
The Commodores are an American funk/soul band. The group's most successful period was in the late 1970s and early 1980s when Lionel Richie was co-lead singer. The band's biggest hit singles Read More →
The Band Perry is an American music group composed of siblings Kimberly Perry, Reid Perry, and Neil Perry, They signed to Republic Nashville in August 2009 and released their self-titled debut Read More →
Our rich musical heritage continues to live on with Boozoo's Labor Day Festival. The entire family is invited to come out and celebrate the festival's 33rd year in grand style and enjoy the Read More →
John Michael Montgomery is an American country music artist. Montgomery began singing with his brother Eddie, who is one-half of the country duo Montgomery Gentry, before beginning his Read More →
We are SO excited to announce that our next Listening Room will feature our neighbor from Carencro, Louisiana, MR. class="profileLink" Read More →
Art Garfunkel is an American singer, poet, teacher and actor. He is best known for his partnership in his earlier years with Paul Simon in the folk rock duo Simon & Garfunkel. Highlights Read More →
Boudin Wars is an a Read More →
Drive out to the Stars and Stripes in the Park Classic Car Show Saturday, September 9 from 9 a.m. – 4 p.m. at Heritage Square, 1211 Ruth St. in Sulphur. This event features hundreds of Read More →
It is a distinct honor and privilege to announce that the USS ORLECK Naval Museum in Lake Charles, Louisiana, will host former USS ORLECK DD886 crewmembers and families at a Homecoming and Read More →