Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link with pdf registration forms are available for events on visitlakecharles.org for groups using 500 or more total room nights.  The bureau will post downloadable forms, which must be completed by participants and sent to the organizer.  Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Gin Blossoms is an American rock band formed in 1987 in Tempe, AZ. They first came to notice with the song "Hey Jealousy" from their first major label album, New Miserable Experience. Read More →
If you’re interested in feasting on savory dishes prepared by local food enthusiats from the ameteur to the professional who enjoy hunting and fishing, then you will want to purchase Read More →
Delbert McClinton is an American blues, rock, and electric blues singer-songwriter, guitarist, harmonica player, and pianist. Active as a sideman since 1962 and as a band leader since Read More →
Are you ready, Lake Charles? The Arts Council of SWLA, the City of Lake Charles, and Deep South Production will present the fifth season of Live @ the Lakefront , a free Read More →
The final concert of the season returns to the Rosa Hart Theatre on Saturday, April 1, 7:30 PM . A surprise special guest conductor will lead the orchestra in Trevor Jones’ Read More →
Michael McDonald has been thrilling listeners with his distinctively soulful style for four decades. From '70s-era Doobie Brothers classics such as "What A Fool Believes" and solo hits Read More →
Louisiana Railroad Days Festival is an alcohol-free, family friendly, three day festival. There is no admission fee or parking fee (there is a fee for carnival rides). The Louisiana Railroad Read More →
Acrobats of Cirque-tacular is a heart-stopping mind-boggling display of artistry and athleticism. Discover all the wow factor and star quality of the circus tent, concert hall, and Read More →
CyPhaCon is returning for our 7th year at the Lake Charles Civic Center! For ticket info, click a Read More →
CyPhaCon is pleased to announce the return of our official Convention Pub Crawl celebrating its 2nd year! All CyPhaCon Attendees over the age of 21 can Read More →
Tickets will be sold at Civic Center box office Saturday 10am to 9pm after the advance ticket deadline is over. Tickets can be purchased on Friday at Read More →
The U.S. Fish and Wildlife Service, Louisiana Department of Wildlife and Fisheries, and the Friends of the Southwest Louisiana National Wildlife Refuge Complex and Wetlands are working with Read More →
It’s time for The Dirtiest Party in Town! Once again, Nissan of Lake Charles and 171 Chrysler Dodge Jeep are showcasing their support for health and wellness within our community by Read More →
The 42nd Annual Palm Sunday Tour of Homes will feature homes throughout historic Lake Charles with gracious homeowners sharing their gardens and interiors on Palm Sunday, Read More →
Kick-off the City of Lake Charles Sesquicentennial Celebration with this trio of events on Saturday, April 22, 2017. Opening of the Centennial Time Read More →