Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Tickets go on sale Friday, June 22, 2018 @ 10am Dwight Yoakam is an American singer-songwriter, actor and film director, most famous for his pioneering country music. He Read More →
Gallery Promenade, the Arts Council of SWLA’s annual gallery and museum showcase, returns Friday, September 28th, from 5 p.m. to 9 p.m. Select galleries, art spaces, and businesses from across Read More →
"The Haunted Ship - Lake Charles" Set to Open Friday, 28 September at the USS ORLECK Naval Museum Read More →
The Lost Hollows, a locally owned and family-operated attraction, is the largest and most terrifying outdoor haunt in Lake Charles, Louisiana! The fright-filled trail is open every Friday and Read More →
In the Grand Event Center Tickets go on sale Friday, June 29, 2018 @ 10am Vince Neil , the legendary front man of Motley Crue is an international Read More →
September 29 & 30, at the Lake Charles Civic Center, the Habibi Shrine Circus will return! The Shrine Circus is the only Circus with a purpose!! Show times are on Saturday at 10 am, Read More →
Join Westlake for its annual picnic for the city. It is called La Ville Uni (French for the City United ) The event will take place on Read More →
McNeese Cowboys vs. Stephen F. Austin - Time TBA at Cowboy Stadium Read More →
Southwest Louisiana Down Syndrome Group invites you, your family & friends to support our 11th Annual Step UP 4 Down Syndrome Family Fun Day and Read More →
Anyone who likes to eat, dance, and have fun will enjoy this festival. Calca-Chew Food Festival is an alcohol free festival centered around our French Heritage. Everything about the festival Read More →
McNeese Cowboys vs. Abilene Christian University - Time TBA at Cowboy Stadium Read More →
Lake Charles Toyota presents Mickey Smith, Jr.'s "Sax in the City Cocktails & Cake" at the Golden Nugget Lake Charles Grand Event Center on Sunday, October 7, 2018 at 6pm. The concert will Read More →
Purchase a VIP Package and become a VIP - Very Important Pup! The VIP Package includes a premium seat, special souvenir gift and exclusive access to a Meet & Greet with Ryder and two Read More →
Join us for free concert at MorganField. Join us on the beautiful grounds of The Village at MorganField in October for Music at MorganField! This free, family event will feature live Read More →
Fine wines and culinary treats are in store for those attending the Rouge et Blanc event to be held Saturday, Oct. 13 set on the beautiful campus of McNeese State University. More than 200 Read More →