Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Southwest Louisiana has roped ’em back in, as the Louisiana Junior High Finals Rodeo and Louisiana High School Finals Rodeo return to the Burton Coliseum. The Junior High Finals will take Read More →
May 25: Rusty Metoyer & Zydeco Krush Remaining 2018 concerts: June 1: Lost Bayou Ramblers June 8: Read More →
The City of Lake Charles Sesquicentennial Planning Committee has announced plans for the final event of the year-long Sesquicentennial Celebration. A Sesquicentennial Time Read More →
Bohuslav Rattay, Conductor Tomasz Golka, Read More →
Rock and Roll Hall of Famers, The O’Jays will perform at Golden Nugget Lake Charles on Saturday, May 26 at 8:00 PM in the Grand Event Center. Walter Williams, Sr. and Eddie Levert still front Read More →
June 1: Lost Bayou Ramblers Remaining 2018 concerts: June 8: Flamethrowers Another “can’t miss” event is the Read More →
Night Ranger is set to perform on Saturday, June 2 in the Grand Event Center at Golden Nugget Lake Charles at 8:00 PM. Night Ranger, which originated in San Francisco in the 1980’s and has Read More →
The Flamethrowers will close out the concert series on June 8, 2018 . Another “can’t miss” event is the Downtown at Sundown Outdoor Concert Read More →
In the Grand Event Center Tickets go on sale Friday, March 23, 2018 @ 10am The Jacksons – 2017 celebrated 50 years as one of the most successful groups Read More →
Expect an intensely energetic performance when country duo Montgomery Gentry performs in the Grand Event Center at Golden Nugget on Friday, June 15 at 8:30 PM. With more than twenty chart Read More →
The 4th Annual Jennie Finch World Series Softball Tournament will be held in Sulphur, LA from June 20th - 24th, 2018. Age categories are 6 & under, 8 & under, 10 & under, and 12 Read More →
Vintage Market Days is an upscale vintage-inspired market featuring original art, antiques, clothing, jewelry, handmade treasures, home décor, outdoor furnishings consumable yummies, seasonal Read More →
This year’s event will showcase other jazz musicians, artists, events, and a wide variety of shrimp and other good foods. A crowd of 500 – 1000, ranging in age from infancy to the older Read More →
The Firecracker Derby will be held at Delta Downs Racetrack and Casino Hotel, June 30, 2018. For more information Read More →