Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

3 Doors Down was formed in the small Mississippi town in the mid-1990s. 3 Doors Down has had six #1 singles - "Kryptonite," "Duck & Run," "Loser," "Be Like That," "When I'm Gone" and "Here Read More →
A world of brass bands, rock and roll, pop radio, country, hip-hop and reggae all rolled into one big, beautiful band of color. In the great tradition of stunning acts, Bag of Donuts has to be Read More →
The Firecracker Derby will be held at Delta Downs Racetrack and Casino Hotel, June 30, 2017. For more information Read More →
Diana Ross is an American singer, songwriter, actress, and record producer. Born and raised in Detroit, she rose to fame as the lead singer of the vocal group The Supremes, which, during the Read More →
The Firecracker Futurity will be held at Delta Downs Racetrack and Casino Hotel, July 1, 2017. For more information Read More →
Join us at FreedomFest 2017 on July 1st. Grammy award-winning Country Music Sensation Maren Morris will headline the event with Special Guest Brooke Eden. FreedomFest will also Read More →
Sheryl Crow is an American singer-songwriter and actress. Her music incorporates elements of pop, rock, folk, country and blues. She has released eight studio albums, two compilations, and a Read More →
The City of Lake Charles is making plans for the annual Red White Blue & You Celebration on Tuesday, July 4th. Entry forms are now being accepted for parade units including floats, Read More →
Golden Nugget Lake Charles today announces its six-week concert series begins Friday, July 7 at its new, outdoor H2O Pool + Bar Concert Venue. Every Friday night, guests can enjoy live music Read More →
Dennis Miller is an American stand-up comedian, talk show host, political commentator, sports commentator, actor, and television and radio personality. He rose to fame as a cast member of Read More →
Louisiana Showcase Night will be held at Delta Downs Racetrack and Casino Hotel, July 8, 2017! Come on out and Read More →
Join us in Heritage Swuare for a free showing of The Jungle Book! Bring a picnic and get there early to get a good spot. All Movies in the Square begin at sunset. In the event of rain or high Read More →
Celebrating 30 years of preserving and promoting Cajun music and heritage with continuous live Cajun music, traditional Cajun foods, arts and crafts, Cajun waltz and two-step dance contests, Read More →
Golden Nugget Lake Charles today announces its six-week concert series begins Friday, July 7 at its new, outdoor H2O Pool + Bar Concert Venue. Every Friday night, guests can enjoy live music Read More →