Special Alert
Special Alert
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Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link with pdf registration forms are available for events on visitlakecharles.org for groups using 500 or more total room nights.  The bureau will post downloadable forms, which must be completed by participants and sent to the organizer.  Groups blocking 100 rooms or more per night qualify for on complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Country music artist John Michael Montgomery will perform in the Grand Event Center at Golden Nugget Lake Charles on Friday, September 30 at 8:30 PM. Montgomery began his career singing with Read More →
Shuttle lines start at 6:00pm, shuttles depart at 6:30pm Begin your terrifying Halloween journey with a hayride at The Lost Hollows! After traveling to the creepiest woods in Read More →
On October 1st and 2nd, at the Lake Charles Civic Center, the Habibi Shrine Circus will return! The Shrine Circus is the only Circus with a purpose!! Show times are on Saturday at 10 am, Read More →
McNeese State University vs. Nicholls State University Read More →
Sax in the City has featured and showcased artists such as Louisiana sax sensations Marcus Davis and JB Saax; stellar Gospel Sax performer Alex Allen; Washington, Read More →
Calcasieu residents are invited to three family-friendly movies at Prien Lake Park and one movie at Mallard Junction Park, when Movies Under the Stars returns this October. The silver screen Read More →
The Lake Charles Film Festival is an annual event founded to bring the very best of independent film and video to Calcasieu Parish. It was also founded to spotlight and award the achievements Read More →
Cheech and Chong will perform on Saturday, October 8:00 PM in the Grand Event Center of Golden Nugget Lake Charles. The Grammy-award winning comedy duo, Richard "Cheech" Marin and Tommy Chong, Read More →
Join Westlake for its annual picnic for the city. It is called La Ville Uni (French for the City United ) Read More →
Fine wines and culinary treats are in store for those attending the Rouge et Blanc event to be held Saturday, Oct. 8 set on the beautiful campus of McNeese State University. More than 200 Read More →
Crafts, door prizes and food vendors will be in abundance. No festival would be complete without exciting activities, rides and games for spry youngsters and of course, Gumbeaux Gator. The Read More →
The first concert of the season will present a side-by-side concert of the Lake Charles Symphony and the Francis G. Bulber Youth Orchestra performing Peter and the Wolf followed by Beethoven’s Read More →
The Lake Charles/Southwest Louisiana CVB is proud to announce Community Professional Development Sessions for "Smarter Time Management" as well as "Visual Communication through Social Media" Read More →
Sulphur's annual Cal-Cam Fair is a fall tradition for many Southwest Louisiana residents -- and for good reason. The 93-year-old event brings in an average of 30,000 visitors each year, and it Read More →