Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link with pdf registration forms are available for events on visitlakecharles.org for groups using 500 or more total room nights.  The bureau will post downloadable forms, which must be completed by participants and sent to the organizer.  Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

2017 Airshow Dates and Gate Times Friday, April 28 Gates open at 6:00 p.m. Show begins at Read More →
A fun and kitschy country fair-like festival that features nearly four covered acres of anything. A true bargain hunter’s dream, the semi-annual flea market event has grown dramatically since Read More →
Established in 1992 after years of being the St. John Bosco Church Bazaar, the Westlake Family Fun & Food Festival started as a small town festival bringing the community together for Read More →
Come out to the Lake Charles Civic Center the first weekend in May, Thursday-Sunday, May 4-7, to celebrate the Contraband Days Louisiana Pirate Festival’s 60 th anniversary. There Read More →
Thursday, May 4, 2017 in the Coliseum of the Lake Charles Civic Center Speaker: Former NFL player, Aaron Shawn Harper div Read More →
Cory Morrow live at Jack After Dark. General Admission Only Cory Takes the Read More →
Live music by Serabee starting at 8 p.m. Read More →
Trace Adkins is an American singer and actor. He made his debut in 1995 with the album Dreamin' Out Loud, released on Capitol Records Nashville. Since then, Adkins has released seven more Read More →
Come watch and place your bets on your favorite horse in the Kentucky Derby at the annual Derby for Dollars right here in Lake Charles! Derby for Dollars is a unique, one of a kind event held Read More →
Nashville South live at Jack After Dark. Nashville South is a New Orleans-based country cover band that plays modern country with classic country & classic rock hits mixed in. Read More →
Patti LaBelle is an American singer, author, actress, and entrepreneur. LaBelle began her career in the early 1960s as lead singer and front woman of the vocal group, Patti LaBelle and the Read More →
Join us for this thrilling series with Grammy-Nominated, Music Educator, Saxophonist, and Louisiana native, Huber "Mickey" Smith Jr. Quickly becoming one of jazz's most thrilling and emotive Read More →
Live music by Band Camp starting at 8 p.m. Read More →
Logan Brill live at Jack After Dark. Logan Brill is an American singer/songwriter from Knoxville, Tennessee. She currently writes for Carnival Music and released her debut album, Read More →
Vicki Lawrence is an American actress, comedian, and singer known for the many characters she originated on CBS's The Carol Burnett Show, where she appeared from 1967 to 1978, for the entire Read More →