Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Dwight Yoakam is an American singer-songwriter, actor and film director, most famous for his pioneering country music. He has recorded more than 21 albums and compilations, charted more than Read More →
Kool Cuisine Dinner Party where culinary meets entertainment is back for the third installment in 2017, creating a night where delicious dishes becomes the new sexy!!! Our new Chef will Read More →
Chris Isaak is an American rock musician and occasional actor. He is best known for his hit "Wicked Game," as well as the popular hit songs "Baby Did A Bad Bad Thing" and "Somebody's Crying." Read More →
Bill Engvall is an American comedian and actor best known for his work as a stand-up comic, his signature "Here's Your Sign" bit, and as a member of the Blue Collar Comedy group. Read More →
Gallery Promenade is an annual event that celebrates the art spaces, galleries, cultural districts, and museums that work year-round to provide cultural resources, exhibits, and opportunities Read More →
The City of Lake Charles Sesquicentennial Planning Committee has announced plans for its fall Sesquicentennial Celebration Kick-off to be held Friday, September 29 through Sunday, October 1, Read More →
The exhibition will consist of a series of panels outlining the history of Lake Charles. The panels will be accompanied by objects on display, as well as a slide show of photographs. The Read More →
Begin your terrifying Halloween journey with a hayride at The Lost Hollows! After traveling to the creepiest woods in Southwest Louisiana, get lost on the Deadly Pines trail, a spine-tingling Read More →
September 30 & October 1, at the Lake Charles Civic Center, the Habibi Shrine Circus will return! The Shrine Circus is the only Circus with a purpose!! Show times are on Saturday at Read More →
Kenny Wayne Shepherd takes to the Delta Event Center stage with a raw, rootsy musicality that's been a common thread in the nine acclaimed albums that he's released since he first emerged as a Read More →
The Lake Charles Symphony is happy to celebrate its 60th season with the Lake Charles/Southwest Louisiana Convention and Visitors Bureau’s 45th anniversary and the City of Lake Charles’s Read More →
Mickey Smith, Jr.'s "Sax in the City 150" concert, benefitting MusicMakers2U on Sunday, October 1, 2017 at the Lake Charles Civic Center. Tickets: $30 to include art Read More →
The Lake Charles Film & Music Festival once again will be using the historic Central School Arts & Humanities Center to host the 2017 festival. All film screenings, seminars/workshops Read More →
Fine wines and culinary treats are in store for those attending the Rouge et Blanc event to be held Saturday, Oct. 7 set on the beautiful campus of McNeese State University. More than 200 Read More →