Special Alert
Special Alert
New Lakefront

Convention Services

The Lake Charles/Southwest Louisiana Convention & Visitors Bureau (CVB) takes pride in making your life a little easier.  In addition to assisting groups with accommodations, here is what our Sales and Services Department can do for you. Or, check out our Group Services & Activities Checklist! Also, we have a booming Sports market and Group Tours are available.

Form IconView Group Services Activity Checklist
 

Site Inspections
Allow us to take you on a site inspection of lodging and meeting venues.

Bid Proposals
Give us your event specifications, and the CVB will take it from there!  Let us find the perfect venue for your event by sending out bid proposals to area venues suitable for your event and area hotels to house your participants.  Once we've done all the groundwork, we'll present the event planner and/or site committee with a variety of options.  Lake Charles/Southwest Louisiana offers many options, and the CVB will make the planning process convenient and efficient.

Attendance Promotion
The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.

Welcoming Committee
Whether it be our goodwill ambassador, Gumbeaux Gator, a group of Mardi Gras Twelfth Night Revelers or an official welcome by area dignitaries, allow the CVB to make the opening of your sporting event one that participants will always remember.

Registration Assistance 
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.

Group Tours 
The bureau can provide services for tours such as experienced step-on guides, walking tour experts, unique dining experiences, guest speakers, area brochures, entertainment assistance and customized tour planning. We can also package theme parties, festivals, hunting/fishing trips, spouse or incentive programs and much more.

Area Information
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more.  The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags.  In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided.  When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.

Publicity
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event.  The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge.  For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments.  For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.

*The CVB cannot guarantee that the media will publicize every event.

Other Services 
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.

Events

Events

Frank Caliendo is an American comedian and impressionist, best known for his work on the Fox Network television series MADtv, and as the in-house prognosticator for Fox NFL Read More →
American singer/songwriter, Bret Michaels, has sold over 35 million records worldwide, is a reality TV superstar with some of the highest rated reality shows in history as well as a lifelong Read More →
Holiday House Nov. 29-Dec. 1, Brimstone Museum Complex, Sulphur . The Preview Party on Nov. 29 will be this year’s premier event of Read More →
A Magical Cirque Christmas Nov. 30 at 8:30pm, Golden Nugget Lake Charles . A holiday entertainment blockbuster set to dazzle audiences of all ages. Read More →
Christmas Under The Oaks Festival Nov. 30-Dec. 1, Heritage Square, Sulphur . There is plenty to put you in the holiday Read More →
Parades, fireworks, concerts, crafts, and Santa appearances will warm even the “Scroogiest” of hearts at this family-friendly holiday event. The Light Up the Lake Christmas Festival in Lake Read More →
Kiwanis Christmas Lighted Parade Nov. 30, Cypress St., Sulphur . The colorful, giant balloons and Christmas light parade begins at 6pm. Read More →
Clint Black & Lisa Hartman Black- Will perform their “Christmas With You”show featuring: Christmas Favorites, Clint’s Top Hits and the Duets: “When I Said I Do”, “You Still Get To Me”. Read More →
This beautiful story told through the wonder of classical dance and music is a Lake Charles tradition. Rudolph the Red-Nosed Reindeer is originally choreographed by Read More →
Survivor is an American rock band formed in Chicago in 1978, with widespread recognition quickly following when the band was asked by Sylvester Stallone to provide the theme Read More →
Aaron Neville - is an American R&B singer and musician. He has had four Platinum-certified albums and four Top 10 hits in the United States, including three that went to Read More →
Nelly , is an American rapper, singer, songwriter, entrepreneur, investor, and occasional actor from St. Louis. His music career with Midwest hip hop group “St. Lunatics” Read More →
Rick Springfield , Australian musician, singer-songwriter, actor and author. He was a member of the pop rock group Zoot from 1969 to 1971, then started his solo career with Read More →
Shen Yun invites you to travel back to the magical world of ancient China. Experience a lost culture through the breathtaking art of classical Chinese dance, and see legends come to Read More →
Mardi Gras makes its flamboyant entrance with the Twelfth Night Parade Extravaganza inside the Lake Charles Civic Center Coliseum. There will be a lively, mini-parade featuring members of Read More →