The bureau will supply and mail promotional materials including a welcome letter and brochure to your delegates in advance to stimulate excitement about their event in Southwest Louisiana.
A registration link & a PDF registration form can be posted on VisitLakeCharles.org for groups using 500 or more total room nights. The bureau will post downloadable forms, which must be completed by participants and sent to the organizer. Groups blocking 100 rooms or more per night qualify for one complimentary assistant for four consecutive hours as well as name badge assistance, if needed. A list of delegates is needed seven days prior to the event to allow the bureau time to prepare the badges.
Ditty bags with area brochures and Gumbeaux Gator stickers are available for groups booking 50 rooms or more. The bureau will be happy to provide you with a mailing list of area businesses and organizations who may contribute items for your ditty bags. In lieu of individual brochures, the CVB can set up an information display at your venue. Complimentary general area maps that include points of interest and accommodations are also provided. When it comes time for your event to begin, the CVB staff is always on hand to provide event support, whether it's on-site or behind the scenes. It's our job to make your planning as stress-free as possible.
A press release form is available upon request to be completed and returned to the bureau three weeks prior to your event. The release will be disseminated to local media outlets, applied to KPLC-TV's Breakfast Bar, and posted on www.visitlakecharles.org free of charge. For events with 500 or more total rooms blocked, the CVB can schedule out of town media appointments. For events with 1,500 total rooms blocked, the CVB will host a press conference, upon request.
*The CVB cannot guarantee that the media will publicize every event.
For a list of caterers, venues, entertainment and more, contact the Lake Charles/Southwest Louisiana Convention & Visitors Bureau at 800-456-7952.