Special Alert
Special Alert
Golden Gulf

Press Tour Guidelines

Our unique Cajun paradise offers something different around every corner, and we invite media and travel writers to see it all for themselves. The Lake Charles/Southwest Louisiana Convention & Visitors Bureau can provide the following services to travel writers upon request: 

Itinerary Assistance:
An itinerary can be developed to accommodate a writer’s specific needs, and can include accommodations, meals, attractions, a knowledgeable guide and interviews.  The CVB staff can be totally hands on or hands off depending on the nature of the assignment, but a CVB representative will meet with the writer at some point during the course of their stay.

Ground Transportation:
CVB can pay mileage for a writer to get here; we can drive them around in bureau vehicle; should rental car be necessary, we can make every attempt to keep the cost to the writer to a minimum.

Digital Photography:
The bureau maintains a lending library of digital photos and we are happy to take additional photography to meet your needs should you need images to accompany your story.  We simply ask that you give photo credit. 

Hosting Policy:
The CVB will make every effort to accommodate travel writers and media representatives’ needs.  We receive a considerable number of requests from journalists seeking media privileges.  To most effectively accomplish our objectives and yours, we ask your cooperation in the following guidelines:

  1. Media tours are offered to qualified travel writers with confirmed assignments. Credentials are always required. To be considered for a media tour, please fill out our Assistance Request Form and provide a letter of assignment from the media outlet you are representing and at least three samples of your travel-related work published in the last six months.  The letter of assignment should include what you intend to cover, story length, and the estimated date the story will run. Only one journalist will be accepted from a single media outlet. 
  2. Writers must give the bureau at least two weeks’ notice before their arrival.
  3. Upon availability, the bureau will provide complimentary rooms for commissioned work.  It the writer does not have commissioned work, it is up to the individual property to decide if services will be complimentary or at a reduced rate.
  4. Participants in media tours are expected to be prompt for all scheduled departures and must conduct themselves in a professional manner at all times.
  5. Costs incurred by family members/friends traveling with a travel writer can not be paid by the CVB.
  6. Once bookings are made, should any costs be incurred, deviations or cancellations from planned itineraries must be made 48 hours in advance, or the writer will be held financially responsible.  This includes lodging and special interest appointments with local tour guides, as well as upgrades.
  7. The bureau will make every effort to provide a writer with the necessary information and material, within reason, to complete a story.
  8. Tear sheets and/or web links on any resulting stories on Southwest Louisiana are to be provided to the bureau within one month of its publication.
  9. Writers must sign a claims waiver acknowledging they have read and understand the media guidelines set forth by the bureau. The writer is required to adhere to these guidelines while participating on all tours organized by the bureau.
  10. Journalists are responsible for all incidentals including but not limited to room service, in-room movies, phone calls or other hotel charges, meals charged to the room unless otherwise noted, and medical-related expenses.
  11. Media tours will not be offered during federal holidays, such as New Year’s, Easter, Thanksgiving and Christmas.
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Events

Events

Delbert McClinton is an American blues, rock, and electric blues singer-songwriter, guitarist, harmonica player, and pianist. Active as a sideman since 1962 and as a band leader since Read More →
Are you ready, Lake Charles? The Arts Council of SWLA, the City of Lake Charles, and Deep South Production will present the fifth season of Live @ the Lakefront , a free Read More →
The final concert of the season returns to the Rosa Hart Theatre on Saturday, April 1, 7:30 PM . A surprise special guest conductor will lead the orchestra in Trevor Jones’ Read More →
Michael McDonald has been thrilling listeners with his distinctively soulful style for four decades. From '70s-era Doobie Brothers classics such as "What A Fool Believes" and solo hits Read More →
Louisiana Railroad Days Festival is an alcohol-free, family friendly, three day festival. There is no admission fee or parking fee (there is a fee for carnival rides). The Louisiana Railroad Read More →
Acrobats of Cirque-tacular is a heart-stopping mind-boggling display of artistry and athleticism. Discover all the wow factor and star quality of the circus tent, concert hall, and Read More →
CyPhaCon is returning for our 7th year at the Lake Charles Civic Center! For ticket info, click a Read More →
CyPhaCon is pleased to announce the return of our official Convention Pub Crawl celebrating its 2nd year! All CyPhaCon Attendees over the age of 21 can Read More →
Tickets will be sold at Civic Center box office Saturday 10am to 9pm after the advance ticket deadline is over. Tickets can be purchased on Friday at Read More →
The U.S. Fish and Wildlife Service, Louisiana Department of Wildlife and Fisheries, and the Friends of the Southwest Louisiana National Wildlife Refuge Complex and Wetlands are working with Read More →
It’s time for The Dirtiest Party in Town! Once again, Nissan of Lake Charles and 171 Chrysler Dodge Jeep are showcasing their support for health and wellness within our community by Read More →
The 42nd Annual Palm Sunday Tour of Homes will feature homes throughout historic Lake Charles with gracious homeowners sharing their gardens and interiors on Palm Sunday, Read More →
Kick-off the City of Lake Charles Sesquicentennial Celebration with this trio of events on Saturday, April 22, 2017. Opening of the Centennial Time Read More →
Time Capsule Opening: 3:00 p.m. Parade: 4:30 p.m. Family Concert: 5:30 p.m. Background: During the City of Lake Charles Centennial Celebration, Read More →
Three-time Grammy-nominated Afro-Caribbean music group Tiempo Libre is one of the hottest Latin bands today. Equally at home in concert halls, jazz clubs, festival stages and dance venues, Read More →