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Group Services & Activities Checklist

View/Print the Group Services & Activities Checklist

You may fill out the form below to submit a request for group services or contact:

 

Group Services Request

Contact Information

Attendance Promotion

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30 days notice Required

Welcome with a Gumbeaux Gator Performance

  • No charge for conventions booking 50 rooms or more; campground groups booking 15 rigs or more; or motorcoach groups booking 15 rooms or more. ……
  • Rate for conventions, campground groups or motorcoach groups (with fewer bookings than listed above), is $65; subsequent hours are $55 each. Parties or other functions: First hour is $65; subsequent hours are $55 each. ……
  • Parades: First hour is $75; subsequent hours are $65 each. ……
  • For performances outside Lake Charles, there will be a mileage charge. ……
  • All groups must provide a contact to assist in dressing Gumbeaux Gator and securing a location for the actor to change.

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Ex: 02/04/2013

Ex: 8AM or 8:30AM

If booking at a facility with multiple rooms, please indicate which room the performance will take place in.

Welcome with a Buccaneers Raid

  • No charge for a buccaneer raid.
  • Your group must furnish throws (candy or beads).

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Ex: 02/04/2013

Ex: 8AM or 8:30AM

If at a venue with multiple rooms, please be sure to include the room name.

Welcome with the Mardi Gras Twelfth Night Revelers

  • $75 flat fee is charged.
  • Your group must furnish throws (candy or beads).

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Ex: 02/04/2013

Ex: 8AM or 8:30AM

If booking at a facility with multiple rooms, please be sure to indicate which room the performance will take place in.

Welcome by Area Dignitaries

  • Letters of Welcome are also available upon request.

Please select all dignitaries you would be interested in having to give a welcome.









Other

Registration Identification

  • Adhesive Name Tags: Free to all groups. ……
  • Plastic Name Badges: 20¢ each for groups not utilizing hotel rooms. Free for groups with 20 rooms or more. (Formula: Room Block X 4)

Choose option from drop-down.

Registration Assistance

  • Personnel available through the bureau for your registration as follows: ……Groups blocking 100 rooms or more per night: One complimentary assistant for four consecutive hours.  ……

Area Information/Extras


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15¢ each or FREE to groups booking 20 rooms or more.

$20 per 100 brochures or FREE to groups booking 20 rooms or more night for the number of attendees.

Info display set up at your convention site in lieu of individual brochures. (Recommended for groups over 150 attendees.)

Complimentary general area maps include points of interest & accommodations.

Entertainment Contacts

Select all that apply.





Tour Planning

Select all that apply.






Publicity

Visit Lake Charles wants to help you with our services and media promotion. Please review our guidelines below and select what you are interested in. 

 

Event Guidelines: 

* The Southwest Louisiana Convention & Visitors Bureau can not guarantee that the media will publicize every event.

Service:  Requirement: 
Press Conference Groups with 1,500 total rooms blocked
Media Appointments Scheduled Out of Town Groups with 1,500 or more total rooms blocked
Press Releases Info can be sent out for any group
Housing/Registration Form on http://www.visitlakecharles.org/ All groups can be listed on the Festival Calendar section of the Web site. A "registration link" is available for events using 500 total room nights or more. The bureau can also post downloadable forms, which must be completed by the participant and sent to the organizer.

 

*Fees may vary. The bureau will contact you within 24 hours upon receipt of this checklist to discuss arrangements for your group.

 

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Must be completed and returned to bureau.

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Ex: www.facebook.com/VisitLakeCharles

Ex: @VisitLakeCharles

Ex: #VisitLakeCharles

* Indicates a required field.