Meeting Incentive Program & Pick Your Joy Promotion

Visit Lake Charles has an exciting new Meeting Incentive Program for meetings and events in 2024 and beyond. We are also currently running a "Pick Your Joy Meeting Promotion" for qualified new business to the area. If you are interested in finding out more about this program, you can download the informational one-sheeter or contact our sales team today to discuss how you could qualify.

If you are already in the process of planning your meeting, you can also fill out the forms below, and one of our sales team members will contact you as soon as possible.

If your meeting is in 2023, please contact our team to see what incentive programs are available. 

📝 Fill Out Online Meeting Incentive Program Form

💾 Download Meeting Incentive PDF


Total Room Nights Base Incentive
2 YR Needs Period
50 $250 $350
100 $500 $700
250 $1,250 $1,700
500 $2,500 $3,500
750 $3,750 $5,250
1,000 $4,000 (max) $7,000

*Please contact the sales team to discuss our current needs periods. 


Gator Tier
100-399 Room Nights
Select One

Magnolia Tier
400-749 Room Nights
Select one item from
Gator & Magnolia Tier

Fleur De Lis Tier
750+ Room Nights
Select one item from
each tier

2 Door Prize Items valued at
$75.00 each
Local Entertainment during a break/networking reception SWLA/Lake Charles Souvenir for attendees
Local Baked Good for conference VIPs
(30 max)
25% off Meeting Space Rental up to $1,500.00 Transportation to off-site venue (1 bus/4 hours)
Continuous Coffee provided by VLC
(2 days)
Backdrop/Balloon Arch Rental up to $1,500.00 Beer/Wine Cocktail Hour sponsored by
Visit Lake Charles


Incentive Program Guidelines

  • Meeting must have a mid-week pattern to qualify for the basic incentive rate. Mid-week is classified as Sunday - Thursday. 
  • Minimum of 40 rooms on peak.
  • Visit Lake Charles must be informed of the meeting and have received the incentive submission no less than 45 days before the meeting has occurred and before the contract is finalized with the hotel/meeting facility.
  • Meeting incentives for an organization will be paid only after the event occurs and the actual rooms picked up are verified by the contracted and approved hotel property.
  • Meeting Incentive will be paid directly to the association or organization hosting the event after room pick-up is recorded.
  • Meeting must be held prior to December 31, 2025 (this deadline is extended for those participating in the 2-year incentive rate).

2 Year - Needs Period Rate Guidelines

  • Meeting must have a mid-week pattern to qualify for the basic incentive rate. Mid-week is classified as Sunday - Thursday. 
  • Minimum of 40 rooms on peak.
  • Meeting must fall in Needs Period identified by Visit Lake Charles in conjunction with our hotel partners. Typically, this time frame is from October through December and January through February. However, this is subject to change. Please contact the sales team for the current needs period identified for the particular year you are looking to host your meeting. 
  • Consecutive two-year contract must be executed at the same time for both years. 

Pick Your Joy Meetings Promotion Guidelines

  • Meeting must be "new business." New business is classified as a meeting or event that has not taken place within Calcasieu Parish in the last 3 years.
  • Minimum of 100 total rooms utilized.
  • Minimum of 40 rooms on peak. 
  • Tiers are based on the total room nights utilized. 

Meeting Incentive Program Submission Form

Fill out my online form.