Press Tour Guidelines
Our unique Cajun paradise offers something different around every corner, and we invite media and travel writers to see it all for themselves. The Lake Charles/Southwest Louisiana Convention & Visitors Bureau can provide the following services to travel writers upon request:
An itinerary can be developed to accommodate a writer’s specific needs, and can include accommodations, meals, attractions, a knowledgeable guide and interviews. The CVB staff can be totally hands on or hands off depending on the nature of the assignment, but a CVB representative will meet with the writer at some point during the course of their stay.
CVB can pay mileage for a writer to get here; we can drive them around in bureau vehicle; should rental car be necessary, we can make every attempt to keep the cost to the writer to a minimum.
The bureau maintains a lending library of digital photos and we are happy to take additional photography to meet your needs should you need images to accompany your story. We simply ask that you give photo credit.
The CVB will make every effort to accommodate travel writers and media representatives’ needs. We receive a considerable number of requests from journalists seeking media privileges. To most effectively accomplish our objectives and yours, we ask your cooperation in the following guidelines:
- Media tours are offered to qualified travel writers with confirmed assignments. Credentials are always required. To be considered for a media tour, please fill out our Assistance Request Form and provide a letter of assignment from the media outlet you are representing and at least three samples of your travel-related work published in the last six months. The letter of assignment should include what you intend to cover, story length, and the estimated date the story will run. Only one journalist will be accepted from a single media outlet.
- Writers must give the bureau at least two weeks’ notice before their arrival.
- Upon availability, the bureau will provide complimentary rooms for commissioned work. If the writer does not have commissioned work, it is up to the individual property to decide if services will be complimentary or at a reduced rate.
- Participants in media tours are expected to be prompt for all scheduled departures and must conduct themselves in a professional manner at all times.
- Costs incurred by family members/friends traveling with a travel writer can not be paid by the CVB.
- Once bookings are made, should any costs be incurred, deviations or cancellations from planned itineraries must be made 48 hours in advance, or the writer will be held financially responsible. This includes lodging and special interest appointments with local tour guides, as well as upgrades.
- The bureau will make every effort to provide a writer with the necessary information and material, within reason, to complete a story.
- Tear sheets and/or web links on any resulting stories on Southwest Louisiana are to be provided to the bureau within one month of its publication.
- Writers must sign a claims waiver acknowledging they have read and understand the media guidelines set forth by the bureau. The writer is required to adhere to these guidelines while participating on all tours organized by the bureau.
- Journalists are responsible for all incidentals including but not limited to room service, in-room movies, phone calls or other hotel charges, meals charged to the room unless otherwise noted, and medical-related expenses.
- Media tours will not be offered during federal holidays, such as New Year’s, Easter, Thanksgiving and Christmas.